Why Do We Still Need Paper Docs?

By Dennis McCafferty  |  Posted 10-13-2016 Email

By now, we've posted plenty of features about organizations that are fully committed to a digital transformation. But if this is really the case, why are we still dependent upon paper documents to do our jobs? Many businesses, in fact, give their office printer a daily workout, according to a recent survey from M-Files Corporation. Most still rely upon old-fashioned, counterproductive paper processes for contracts, agreements and other docs that require signatures for approvals. Because workers often either lose these docs or leave them "lying around somewhere," troubling concerns have emerged about confidentiality compromises and overall corporate risk impact. On the positive side, most organizations have developed a formal strategy to reduce paper usage. To do so, they'll likely need to invest in digital doc tools—and hopefully give that office printer a rest. "(Many businesses) still rely heavily on paper," said Greg Milliken, vice president of marketing at M-Files. "This creates a ripple effect that negatively impacts enterprise-wide productivity and ultimately leads to a measurable loss of revenue … Managing paper documents is inconvenient and expensive. Turning paper documents into digital files leads to a substantial increase in efficiency and reduced operational costs." More than 350 employees in the U.S. and U.K. took part in the research.

Dennis McCafferty is a freelance writer for Baseline Magazine.


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