Why Do We Still Need Paper Docs?

 
 
By Dennis McCafferty  |  Posted 10-13-2016 Email
 
 
 
 
 
 
 
 
 
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    Why Do We Still Need Paper Docs?
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    Why Do We Still Need Paper Docs?

    Concerns remain over confidentiality compromises and the general risk that comes with relying on paper documents for contracts and confidential data.
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    Working Plan
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    Working Plan

    55% of employees said their company has a formal strategy in place for reducing paper consumption/usage.
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    Print Trail
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    Print Trail

    Nearly half print documents/files on a daily basis, and one-third said they do so at least six times a day.
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    Signing Off
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    Signing Off

    55% said their organization typically uses paper-based processes for contracts, invoices, agreements and other docs that require approval via signatures.
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    Clutter Management
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    Clutter Management

    38% said that, when they receive paper documents at work, they typically put them in folders in a file cabinet, and 20% leave these documents on their desk.
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    Compromising Position
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    Compromising Position

    17% feel their company is placed at risk because confidential documents are frequently printed and left unsecured.
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    Information Breach

    29% said they've personally read something that was confidential—and not intended for them to read—because it was printed and left unsecured at the office.
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    38% said documents are lost or misplaced at work at least "a few times a month" and 16% said this happens no less than on a weekly basis.
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    Top Devices Used by Employees
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    Top Devices Used by Employees

    Windows desktop/laptop: 57%, iOS phone/tablet: 20%, Android phone/tablet: 13%
 

By now, we've posted plenty of features about organizations that are fully committed to a digital transformation. But if this is really the case, why are we still dependent upon paper documents to do our jobs? Many businesses, in fact, give their office printer a daily workout, according to a recent survey from M-Files Corporation. Most still rely upon old-fashioned, counterproductive paper processes for contracts, agreements and other docs that require signatures for approvals. Because workers often either lose these docs or leave them "lying around somewhere," troubling concerns have emerged about confidentiality compromises and overall corporate risk impact. On the positive side, most organizations have developed a formal strategy to reduce paper usage. To do so, they'll likely need to invest in digital doc tools—and hopefully give that office printer a rest. "(Many businesses) still rely heavily on paper," said Greg Milliken, vice president of marketing at M-Files. "This creates a ripple effect that negatively impacts enterprise-wide productivity and ultimately leads to a measurable loss of revenue … Managing paper documents is inconvenient and expensive. Turning paper documents into digital files leads to a substantial increase in efficiency and reduced operational costs." More than 350 employees in the U.S. and U.K. took part in the research.

 
 
 
 
 
Dennis McCafferty is a freelance writer for Baseline Magazine.

 
 
 
 
 
 

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