Document Overload Is Taking Over Organizations

Document Overload Is Taking Over Organizations

Document Overload Is Taking Over OrganizationsDocument Overload Is Taking Over Organizations

Controlling, tracking and protecting documents have become more difficult in an age when they can be duplicated and distributed across global networks within seconds.

Doc AddictionDoc Addiction

93% of professionals consider themselves document-dependent, and 52% are “highly” dependent.

Proliferating PDFsProliferating PDFs

83% said that today’s “accelerated pace and connectivity of business” is requiring them to produce, share, manage and distribute more docs than in the past.

Doc Drivers, Part IDoc Drivers, Part I

42% said the need to document and formalize processes, policies and practices is driving a need for more docs, while 33% cite increased business complexities and more partnerships/deals.

Doc Drivers, Part IIDoc Drivers, Part II

32% said the increased number for versions required for a doc to be “final” is driving a need for more docs, while 26% cite greater compliance and regulatory oversight.

Most Popular Doc-Related Cloud Functions SoughtMost Popular Doc-Related Cloud Functions Sought

Doc retrieval: 54%, Doc updates/refreshes: 54%, Doc changes notifications: 36%, Doc tracking (as to who is opening or editing one): 36%

Top Doc ChallengesTop Doc Challenges

Security: 84%, Lost time searching for misplaced docs: 59%, Risk or issues associated with people using the wrong version of a doc: 36%

Keeping TabsKeeping Tabs

77% of survey respondents said it would be beneficial to track receipt, readership and location of PDF docs, with 52% indicating this will ensure integrity, trust and an audit trail.

Accountability EnhancementAccountability Enhancement

44% said this kind of doc tracking will help them conform with rules, regulations and controls, while 38% said it will help them remove outdated and/or incorrect docs from circulation.

Top Types of Business DocsTop Types of Business Docs

Legal contracts and agreements: 45%, Price quotations, bids and request for proposal responses: 34%, Ongoing business communications: 31%, Education/training materials: 26%

Dennis McCafferty
Dennis McCafferty
Dennis McCafferty is a contributor to CIO Insight. He covers topics such as IT leadership, IT strategy, collaboration, and IT for businesses.

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